Privacy Policy

AI Minute Note: Smart Notebook ("we", "our", or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, process, and safeguard your information when you use our mobile application.

By using AI Minute Note: Smart Notebook, you agree to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Account Information

When you sign in using Apple Sign-In or Google Sign-In, we may receive:

• Name
• Email address
• Account identifier

This information is used to:

• Create and manage your account
• Provide app services
• Communicate with you if necessary

We do not receive or store your Apple or Google account passwords.

1.2 Audio and File Content

When using the recording or upload features, the App may process:

• Audio recordings
• Uploaded audio files
• Uploaded document files
• Speech content contained in recordings

These files are used to provide:

• Speech transcription
• AI-generated summaries
• Note organization features

1.3 AI-Generated Content

Based on the content you provide, the App may generate:

• Transcriptions
• Meeting notes
• Summaries
• Structured notes

This content is generated automatically using artificial intelligence technologies.

1.4 Usage Information

We may collect limited usage information to improve the App, such as:

• Feature usage
• App performance data
• Error logs

1.5 Device Information

We may collect basic device information including:

• Device type
• Operating system version
• App version
• IP address (for security and service delivery)

2. How We Use Your Information

We use the collected information to:

• Provide audio transcription services
• Generate AI summaries and notes
• Maintain and improve the App
• Provide customer support
• Manage subscriptions
• Ensure service security and stability

We do not sell your personal information to third parties.

3. AI Processing and Third-Party Services

To provide transcription and AI summarization features, we use trusted third-party service providers.

3.1 AssemblyAI

Audio recordings may be processed by AssemblyAI to generate speech-to-text transcripts. AssemblyAI processes audio solely to provide transcription services.

3.2 Google Gemini

Text content and transcripts may be processed using Google Gemini AI models to generate summaries and structured notes. The AI processing is used solely to provide features requested by the user.

3.3 Authentication Providers

Users may sign in using:

• Sign in with Apple
• Google Sign-In

Authentication is handled securely by these providers.

4. Data Sharing

We do not sell, rent, or trade your personal information.

We may share information only in the following situations:

• With trusted service providers required to operate the App (such as transcription or AI processing services)
• When required by law or legal process
• To protect the safety, rights, or property of users or the service

All service providers are required to handle data securely and only process data as necessary to provide their services.

5. Data Retention

We retain user data only as long as necessary to provide services or comply with legal obligations.

Users may request deletion of their data at any time.

Audio files, transcripts, and generated notes may be stored to allow users to access their history unless deleted by the user.

6. User Rights

Depending on your region, you may have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your data
• Withdraw consent for certain data uses
• Request restriction of processing

To exercise these rights, please contact us using the email provided below.

7. Data Security

We take reasonable technical and organizational measures to protect your information, including:

• Encryption of data during transmission (HTTPS)
• Secure storage systems
• Access controls limiting who can access data
• Service monitoring and security practices designed to prevent unauthorized access

While we take reasonable measures to protect your data, no digital service can guarantee absolute security.

8. GDPR and European Economic Area (EEA) Rights

If you are located in the European Economic Area (EEA), the United Kingdom, or Switzerland, you may have additional rights under the General Data Protection Regulation (GDPR).

These rights may include:

• The right to access your personal data
• The right to request correction of inaccurate data
• The right to request deletion of your personal data
• The right to restrict or object to certain processing activities
• The right to data portability
• The right to withdraw consent at any time

We process personal data only when we have a lawful basis to do so, including:

• Providing the services requested by the user
• Improving and maintaining the functionality of the App
• Complying with legal obligations

9. Subscriptions

AI Minute Note: Smart Notebook offers optional subscriptions.

Available plans may include:

• Weekly subscription ($9.99)
• Annual subscription ($99.99) with a 3-day free trial

Subscriptions are managed through your Apple App Store account.

Payment will be charged to your Apple ID account at confirmation of purchase. Subscriptions automatically renew unless canceled at least 24 hours before the end of the current period.

Users can manage or cancel subscriptions in their App Store account settings.

10. Children's Privacy

Our App is not intended for children under the age of 13.

We do not knowingly collect personal information from children. If we become aware that such data has been collected, we will take steps to delete it.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

When changes occur, we will update the Effective Date at the top of this page. Continued use of the App after changes indicates acceptance of the updated policy.